Jan. 4 Move Update

Building Project News
December 3, 2009

General Move:
Week of January 4, 2010


Address for Sterling Hall:
475 North Charter St
Madison, WI 53706-1507

Address for Administration Relocation Space (in the College of Engineering Building):
1513 University Avenue
Madison, WI 53706-1572

Address for Print & Dye Studio/Instructional Space:
445 Henry Mall, suite 302/306
Madison, WI 53706

Configuring your space
This may be old news (because our students have been working like demons to develop the furniture plans for every space at Sterling Hall) but we are coming into the home stretch for confirming space plans. Department chairs have received layouts for faculty offices and will be distributing those as quickly as possible. The plans will show furniture in each office and workstation. You will need to decide which other pieces of your current furniture (file cabinets, bookcases, etc.) you would like moved – provided it fits. Please remember that all pieces need to be labeled. Some offices will accommodate up to 4 verticals file cabinets and may have room for one, in some cases two bookcases.

For those moving to Mechanical Engineering, space plans and assignments are under development by the Dean – we are doing our best to have those plans distributed as quickly as possible.

Phone/Fax Access
On January 4, 2010 AT&T and DoIT will shut off the phones at 1300 Linden Drive - however voice mail will be active and available. Starting January 5-6, we anticipate phones will be online in the new locations, baring any unforeseen emergencies.

This might be an excellent time to consider adding EVM to your computer! Please contact John Hilgers, director of academic technology jhilgers@wisc.edu or 265-0534 to learn more about this feature.

Phase Two – Move Dates Accelerated for Instructional Spaces
Due to extraordinary efforts from campus and our colleagues at the College of Letters and Science, SoHE will be able to move instructional spaces into Sterling Hall sooner than projected:

Accelerated Move for Instructional Spaces
• DS instructional spaces – MOVING DECEMBER 22/23, and December 28/29
o Note: Print & Dye Lab will be located at 445 N Henry Mall
o Note: Textile Color Lab will move January 4 (Physics currently has this space until the end of December)
• Computer Lab – MOVING DECEMBER 22/23 or December 28/29
• Room 108 – MOVING DECEMBER 22/23 or December 28/29

At this stage we anticipate the January 4 relocation to Sterling will take up to (3) business days, and ask that staff not be in the SoHE building during the actual move. Please contact your supervisor to address any schedule questions. The elevator and stairwells will be used exclusively for relocation, making them unusable for anyone else. Please do not plan to have your car here moving personal items, as the driveway will be blocked with trucks starting at 6:00 a.m. each day.

Phase Two Reminders:
• Please empty your desk (but not until you actually move!)
• If you need extra hands to help you pack, please contact Jonie Bonfield at 262-0017 or via email jbonfield@wisc.edu – Jonie will dispatch students as they are available.
• If a lease, contract or warranty covers any equipment (i.e. department copier) you may have, contact that company as they may be responsible for moving the equipment


File Cabinets
VERTICAL FILE CABINETS can be moved full, they do not have to be emptied. Please be sure the bottom drawers are full – empty drawers may cause a mishap. If the cabinet has a lock, please wrap tape around the lock to be sure it does not accidentally get pushed in/ locked. Tape the key to the top of the file cabinet – you would be surprised at the number of people who end up locking the key inside the file cabinet.

LATERAL FILES must be emptied – they will not be moved unless empty.


General Packing Guidelines
• EVERYTHING GOING TO STERLING USE PURPLE LABELS
• EVERYTHING GOING TO MECHANICAL ENGINEERING USE ORANGE LABELS
• ANYTHING GOING TO MIDDLETON WILL USE GREEN LABELS
• ANYTHING GOING TO HLATC LEASE SPACE WILL USE GRAY LABELS
• ANYTHING GOING TO 445 HENRY MALL WILL USE BLUE LABELS
• ANYTHING GOING TO OFFSITE STORAGE LABEL COLOR RED LABELS

The move experts on the SoHE team have analyzed the spaces at Sterling and Mechanical Engineering, and based on their best advice please use the following as your guideline for managing materials:

• Crates and labels will be delivered to your office or area on December 7. You need to use these to pack anything going to your building. Everything must have a label! Remember: No label = No move = No exceptions
• Once you have packed a crate it must close – seriously, it must close
• Each packing crate holds about one file drawer of material, this is especially important for those moving into an open workplan
• If you would like your desk chair to move with you, label it
• All desks, credenzas, bookcases, storage cabinets must be emptied regardless of whether or not it is moving with you
• If a lease, contract or warranty covers any equipment (i.e. department copier) you may have, contact that company as they may be responsible for moving the equipment
• You MUST BE DONE PACKING OFFICES by the end of the day Tuesday, December 29 – no exceptions
• For your planning purposes, office crates must be emptied by Friday, January 15 and instructional space crates, computer carts, bookcarts, etc. unpacked by January 21, 2010 – the movers will be on site both days to collect this equipment


Security and Access
Please note that Sterling and Mechanical Engineering both use a card access system to enter the buildings after hours. This means your WISCARD must be up to date – if you got your card BEFORE July 1, 2008 we will not be able to enter you in the system.

Addition information regarding key distribution will be coming in the next week – in the mean time, now is a good time to locate all the SoHE keys you have and be ready to turn them in to Jonie.

What is considered a “personal item” that won’t be moved?
• Small refrigerators, microwaves, coffee pots
• Plants
• Furniture or items you bought with your own money


New Building: Fun Facts

• Carpet design, drapery design and tile patterns are being considered as possible areas for student competition. Look for more information in the spring!

• The new building landscape plan includes more than 150 different plant species



For more information log onto the Human Ecology website and click the “Movin’ On Up” logo.